Practice Coordinator
Pittsburgh, PA
Full Time
Mid Level
The Role:
A private healthcare clinic based out of Western PA is looking for a Practice Coordinator. The Practice Coordinator will collaborate with the Practice Manager to deliver comprehensive administrative support across all company entities, ensuring streamlined and efficient operations. Responsibilities encompass general administrative tasks, fiscal oversight, human resources support, regulatory compliance, and credentialing assistance.
Principal (Essential) Duties:
A private healthcare clinic based out of Western PA is looking for a Practice Coordinator. The Practice Coordinator will collaborate with the Practice Manager to deliver comprehensive administrative support across all company entities, ensuring streamlined and efficient operations. Responsibilities encompass general administrative tasks, fiscal oversight, human resources support, regulatory compliance, and credentialing assistance.
Principal (Essential) Duties:
- Provide general administrative support to ensure smooth daily operations of the medical practice.
- Coordinate meetings, appointments, and events as needed.
- Assist in budgeting, financial reporting, and billing oversight.
- Monitor accounts receivable/payable.
- Assist in the provider credentialing and privileges process.
- Support recruitment efforts by posting job openings, screening candidates, and coordinating interviews.
- Assist in new employee onboarding, benefits administration, payroll processing, and maintaining personnel records.
- Ensure compliance with safety standards and regulations for office facilities.
- Assist in addressing general inquiries, concerns, and administrative issues.
- Maintain a professional and welcoming environment for staff and visitors.
- Performs other duties as required and assigned.
Knowledge, Skills, and Abilities:
- Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Excellent communication and interpersonal skills, with a customer-centric approach.
- Proficiency in office software (e.g., Microsoft Office suite, Google Workspace) and experience with office equipment.
- Working knowledge of healthcare billing and financial cycles, including insurance claims, coding, patient billing, and revenue cycle management. Familiarity with EHR systems and billing software is preferred.
- Understanding of HIPAA, OSHA and other state/federal healthcare requirements and regulations.
- Ability to adapt to a dynamic work environment and solve problems creatively.
- Able to work independently while also developing strong internal and external relationships.
- Builds trust, honor commitments, and treats all with respect. Use those skills to reach consensus, produce high quality work, and accomplish tasks by the deadlines.
- Working knowledge of payroll practices.
Knowledge, Skills, and Abilities:
- Bachelor's degree in healthcare administration, business management, or related field required.
- 3+ years of healthcare administration experience, management or lead experience is a plus.
- Demonstrated experience in roles involving comprehensive knowledge and application of healthcare regulations, billing practices, financial reporting, compliance requirements, and industry best practices.
- Experience working with Microsoft Office suite and Electronic Medical Record systems (EMR).
While performing the duties of this job, the employee must be able to:
- Travel up to 10% to sites beyond the corporate office.
- Perform light work – exerting up to 20 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
- See, hear, talk and perform tasks requiring manual dexterity and visual acuity; kneel, sit, stand, walk, crouch, stoop, reach, pull, push and other similar, repetitive tasks requiring physical activity.
- Able to operate standard office/computer equipment.
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